Third Party List of Information Sharing

Recipient	Shared Information	Scenarios of Use	Purpose of Use	Ways to Share	Retention Period	Personal Information Processing Rules of the Recipient
1. Offshore Recipient
1.1 Affiliated Recipient
The Hong Kong Jockey Club	Membership applicant’s information, including name, gender, date of birth, nationality, company address, company telephone number, email address, mailing address, residential address, telephone number, relationship with members of the Club, fax number, marital status, organization of employment, income, length of employment, professional qualifications, relevant employment background information, educational background, types of identity documents, identity certificates, social service information, adverse personal record, photo Information of the membership applicant’s spouse and children, including name, gender, date of birth, nationality, company address, company phone number, email address, mailing address, residential address, phone number, fax number, marital status, organization of employment, income, length of employment, professional qualifications, relevant employment background information, types of identity documents, identity certificates, photo	Membership application and membership administration	Information management and operational compliance audit for approved members	System interface transmission	Seven years after membership termination	https://www.hkjc.com/home/english/corporate/corp_privacy.aspx
	Name, phone number, membership number (members only), name of company, position, activity photo, activity date, activity time of members and/or non-members Activity photo of member's and non-member's children	To arrange online/offline activities for members and/or non-members	To report and seek project guidance	Email	Delete in time after the activity
	Payment and receipt record, personal preference and personal portrait of members and/or non-members Personal work of member's and non-member's children				Three years after last use
	Name, photo and video of member's and non-member's children				Six years after last use
	Member's name, membership number, mailing address, contact number, email address, hobbies, details of purchases	To order goods, deliver ordered goods and holiday gifts and to provide repair services for the goods	To process product orders and gifts	System interface transmission/Paper transmission	Seven years after membership termination
	Member's name, membership number, contact number, record of using the Club's facilities	Daily operation and maintenance of facilities/systems	Daily operation and maintenance of facilities/systems	System interface transmission	Seven years after membership termination
	Member's ID number, ID type, name, membership number, gender, nationality, check-in date, check-out date, lengths of stay, reservation code, residential address, room number, phone number, reservation number, email address, date of birth, contact information, mailing address, marital status, wedding anniversary, photo, member account transaction information, ID certificates, reservation information, itinerary information, member feedback details, residential number, company address, company phone number, fax number, membership effective date, membership expiration date Non-member's identity document number, types of identity documents, name, contact information, nationality, check-in date, check-out date, residential address, room number, message	To reserve, book, register, and use the Club’s, its affiliates’ and partners’ dining, accommodation, conferencing, shopping and entertainment facilities or other services	To process reservations and provide products and services	System interface transmission	Seven years after membership termination
			To process reservations and provide products and services	System interface transmission	Two years from the date of collection
	Member’s billing information, payment records, payment information, membership number, credit card number	Payment services	To perform corporate financial accounting treatment and set corporate key performance indicators	System interface transmission	Seven years after membership termination
	Member’s reservation number, social network ID, membership number, name, phone number, message, email address	To submit requests, inquiries, comments and complaints to the Club, and send information and messages to the Club	To handle corresponding requests, inquiries, consultations, comments, complaints, information and messages	System interface transmission	Seven years after membership termination
	Member’s and non-member’s satisfaction survey questionnaire answers	To fill out the questionnaire	To monitor the quality of existing products and services	System interface transmission	Two years from the date of collection
	Member’s name, membership number, details of use of the Club's facilities, records of using the Club's facilities, details of purchases, records of purchases, hobbies, languages, favorite categories of products, preference for services	To improve existing facilities, merchandise, systems (including testing and upgrading such systems), or to design and develop new facilities, merchandise and systems to enhance the service experience	System testing and upgrading, design and development of new products and new facilities	System interface transmission	Seven years after membership termination
	Marital status, educational degree, employment status, professional qualifications, and wedding anniversary of the membership applicant and his/her spouse Nationality, date of birth, and gender of the membership applicant and his/her spouse and children, as well as the membership application form number and referrer's name of the membership applicant Member's member account transaction information, billing information, consumption records, member name, membership number, shopping records, hobbies, categories of favorite products, details of purchases, details of use of the Club's facilities, service preferences, marital status, education degree, employment status, professional qualifications, wedding anniversary, response status/special events/bad behavior history, nationality, date of birth, gender, participation in activities, housing facilities use, housing/dining/shopping/leisure consumption, hobbies (dining/leisure/purchasing habits)/questionnaire responses, member payment methods, ordering information, reservation information, employment institution	Indirect user profiling and data analysis (e.g. analysis of trends, usage and other user behaviour)	Report, data analysis and indirect user profiling	System interface transmission	Seven years after membership termination
	Member's name, gender, date of birth, membership number, residential address, company address, contact number, company phone number, email address, membership effective date, membership expiration date, identity document number, marital status, membership privileges expiration date, member account transaction record	Analysis of financial data and preparation of consolidated statements	Analysis of financial data and preparation of consolidated statements	System interface transmission	Seven years after membership termination
	Member's name, membership number, contact number, details of using the Club's facilities, records of using the Club's facilities, mailing address, e-mail address, social network ID, employment information, career experience, marital status, instant messaging number, details of purchases, records of purchases, hobbies	To send marketing messages for the purpose of providing personalized services or conducting research and analysis	To send marketing messages	System interface transmission	Seven years after membership termination
	Member's employment information, career experience, marital status, name, membership number, details of using the Club's facilities, records of using the Club's facilities, details of purchases, records of purchases, hobbies	Member interviews in relation to the Club’s facilities, merchandise or relevant activities published on internal magazines	Promotion through internal magazines	System interface transmission	Seven years after membership termination
	Member’s and non-member’s identification documents (such as ID card, passport, Hong Kong and Macau Pass, Home Visit Permit, etc.), bank account number, credit card number, debit card number, photo, social network ID, communication records and appearance, accommodation information and accommodation preferences/requirements, dining preferences, driving license, driver's license, pick-up and drop-off arrangements, payment records, health status, activity photo, name, company name/position, membership number, activity date, activity time, nationality, gender, date of birth, phone number, email address, company address, company phone number, mailing address, invoice information, billing information, license plate number, room number, payment and receipt records, education background/employment information, activity questionnaire information, user account information Name, age, ID number, passport, dining requirements, activity photos, name and phone number of emergency contact, photo or video, personal artwork of the member's and non-member’s children	To arrange online/offline activities for members and/or non-members	To transfer files or information using e-mail with the group’s servers	E-mail	Delete promptly after the completion of the activity; three years from last use; or six years from last use (photograph or video, artwork)
	Member’s and non-member’s credit card number, billing information	Payment services			Thirty years from the date of collection
	Member’s and non-member’s room number, membership number (member only), device MAC address, URL, website address, IP address	To use the Club’s WiFi service			Six months from the date of collection
	Membership number	To make horse racing badges for members			Seven years after membership termination
	Membership number, itinerary information, name, phone number	To provide airport VIP service and other services such as catering service outside the club for members			Seven years after membership termination
	Member’s and non-member’s satisfaction survey questionnaire answers	Communication on questionnaire projects			Two years from the date of collection
	Non-member’s ID documents, medical records, payment vouchers, billing information, bank account numbers	To process insurance claims and payments			Thirty years from the date of collection
	Hong Kong member’s name, membership number, check-in date, check-out date, lengths of stay, reservation number	Booking accommodation (for Hong Kong members, through third party platforms)			Two years from the date of collection
	Member’s and non-member’s payment and receipt records, name, phone number, education background/employment information, personal portrait, event questionnaire information, license plate number, gender, date of birth, email address, user account number, ID card Name, photograph or video, personal artworks of children of members and non-members	To arrange online/offline activities for members and/or non-members	To transfer files or information using share disk with the group’s servers	Share disk	Delete promptly after the completion of the activity; three years from last use; or six years from last use (photograph or video, artwork)
1.2 Unaffiliated Recipient
Cathay Pacific	Booking number	Reservation of the Club’s accommodation by HK members through third party booking platform	To confirm Reservation	Email	Necessary period for performing the contract obligations	* https://www.cathaypacific.com/cx/en_HK/legal-and-privacy/customer-privacy-policy.html
Note : * Hyperlinks to other internet sites or resources are accessed and used at your own risk. The inclusion of hyperlinks to other sites on the Website does not imply any investigation, verification or endorsement by The Hong Kong Jockey Club and/or its affiliated companies (the “HKJC”) of the material on such sites. HKJC expressly disclaims any responsibility for the accuracy, contents, availability or omission of information or other websites hyperlink to or found on sites that link to or from the Website.
2. Domestic Recipient
Banks and third-party payment institutions	Bank account number, credit card number, payment record, payment information	Payment services	To process payments	Online	/	Please contact the Club for further information
Delivery provider	Member's name, mailing address, contact number	To order goods and delivery of ordered goods and holiday gifts	To provide delivery services	Offline		Please contact the Club for further information
Insurance company	Identity documents, medical records, payment vouchers, billing information	To process insurance claims and payments	To process insurance claims and payments	Offline and Email		Please contact the Club for further information
SMS platform	Phone number	To send the Club’s notifications or marketing messages for the purpose of providing personalized services or conducting research and analysis	To send the Club’s notification or marketing messages	Official website of SMS platform		Please contact the Club for further information
Car rental company	Reservation information, itinerary information, membership number, name, phone number	To facilitate access to the services and facilities of the Club and its affiliated companies	Car rental service	Online/Phone		Please contact the Club for further information
Airport VIP service provider	Itinerary information, membership number, name, phone number	To facilitate access to the services and facilities of the Club and its affiliated companies	Airport VIP service	Online/Phone/Email		Please contact the Club for further information
Merchant	Membership number, name, phone number	To facilitate access to the services and facilities of the Club and its affiliated companies	Dining/service reservations outside the Club	Online/Phone/Email		Please contact the Club for further information
Survey service provider	Content and opinions of the survey questionnaire	To fill out the survey questionnaire	To monitor the quality of existing products and services	Email		Please contact the Club for further information
Member activity contractor	Member's membership number ID card, passport, bank account number, user account information, credit card number, debit card number, photo, social network ID, communication records and appearance, accommodation information and accommodation preferences/requirements, dining preferences, driving license, driver's license, license plate number, pick-up and drop-off arrangements, payment/receipt records, health status, name, personal education and employment information, company name/position, company address, company phone number, activity date, activity time, nationality, gender, date of birth, private number, email address, mailing address, invoice information, billing information, payment records, room number, personal portrait of members and non-members Name, age, photo or video, ID number, passport, dining requirements or preferences, name and phone number of domestic emergency contact, personal work of the member's children Name, photo or video of the non-member's children	Member and non-member activities	Activity hosting	SMS, email, online sharing platform		Please contact the Club for further information